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Student Records Retention and Disposal

Office of Origin: Records
Date Adopted: 01-22-13
Date Reviewed:
Last Date Modifies & Approved:

Policy Statement:

Effective student records management must meet federal, state and local legal requirements for record retention and privacy protection. The records management plan must also optimize use of space, minimize cost of record retention and properly destroy out of date records. This policy will apply to student records that include hard copy paper, electronic media and microforms formats. Electronic records must be maintained and accessible according to the Student Records retention and disposal schedule. Documents are destroyed when the retention period for that format has been met.

Responsibility: Vice President, Student Services

References:  ACCRAO -Retention of Records: Guide for Retention and Disposal of Student Records 2010 Update

Family Education Rights – Privacy Act (FERPA) 34 CFR99 Health Insurance Portability & Accountability Act (HIPPA) Michigan

Use of Internet and Electronic Communication System IT Policy – 05/25/10