Conference and Event Services - Terms and Conditions

1. Conference and Event Services (C&ES) reserves the right to assign a group to suitable space based on the estimated attendance, audiovisual needs and the availability of suitable space.
2. C&ES reserves the right to refuse any booking it considers inappropriate or inconsistent with the values, well being and mission of Lake Michigan College (LMC).
3. Minimum charges as stated in the catering guide will be applied.
4. The guarantee must be received 96 hours (4 working days) prior to the event. C&ES will provide for 5% above the designated guarantee not to exceed ten (10) in number.
5. Standard access is thirty (30) minutes prior to the event. Events requiring early access must be made by special arrangement.

1. A reservation deposit equal to 25% of the estimated total is required at time the contract is signed. Another 25% is due 90 days prior to the event. A final 25% is due 30 days prior. Final payment is due 10 days from receipt of the final invoice.
2. The charges set forth in the agreement are based upon current market conditions and are subject to change.
3. The client is responsible for expenses incurred for the storage of merchandise, exhibits, and decorations shipped to and stored by C&ES.

1. All food and beverages must be supplied by C&ES.
2. All event requirements should be confirmed 14 days prior to the function date.
   Licenses and Insurance
3. The client is required to comply with and acquire any and all applicable federal, state and local permits or licenses required.
4. C&ES assumes no liability for the damage to or loss of, any merchandise or articles left prior to, during or following an event.
5. The client is required to provide proof of insurance as outlined in the Procedures and Guidelines for C&ES.

1. Alcoholic beverages, mixers and soft drinks must be supplied by C&ES.
2. C&ES will comply with and enforce the liquor control policies of the State of Michigan. LMC will refuse service of alcoholic beverages to minors under the legal drinking age or to anyone it believes is intoxicated or is displaying intoxicated behavior. The determination to refuse service is solely up to C&ES.

1. All decorations most comply with established fire and safety codes. The client is responsible for the removal of decorations and rental items by the end of the contract time. C&ES reserves the right to access a service fee for any unusual clean up or for the removal of excessive trash.
2. No open fires or explosive materials may be used in or on the grounds of any LMC campus without prior permission.
3. Free-floating helium balloons are not permitted in any building at LMC. C&ES does not allow glitter, stars, confetti or any other small objects. Potentially damaging fasteners may not be used to secure any material to the walls or floors of any LMC buildings.
4. In the interest of public safety and the protection of the facilities and equipment, C&ES has the right to interrupt or terminate any event.

1. In circumstances beyond its control, LMC and C&ES not are liable for the cancellation of an event.
2. Cancellation of any event less than 180 days prior to the scheduled date by the client will result in the forfeit of the deposit. Cancellation of an event less than 60 days prior to the scheduled date by the client will result in a cancellation fee equal to 50% of the anticipated billing. If another group utilizes the space, the cancellation fee may be pro-rated or waived. This determination will be made solely by C&ES.

1. Parking restrictions and reserved areas must be observed at all times. Overnight parking is prohibited unless special permission is given.
2. C&ES is responsible for the operation of any audio/visual equipment belonging to LMC.
3. C&ES reserves the right, to contract for professional security to monitor any function. The fee for the contracted amount will be the responsibility of the function or event.

1. The client assumes full responsibility for all cost, direct and indirect associated with the delivery of the event.
2. The client and their guest agree to hold harmless, LMC, its trustees, employees, officers or agents from any and all claims, demands judgments or liabilities arising out of the use or lease of the College premises.

Lake Michigan College - 2755 E. Napier Avenue, Benton Harbor, MI 49022 (269) 927-8100
LMC at South Haven - 125 Veterans Boulevard, South Haven, MI 49090 (269) 637-7500
LMC at Bertrand Crossing - 1905 Foundation Drive, Niles, MI 49120 (269) 695-1391
M-TEC at LMC - 400 Klock Road, Benton Harbor, MI 49022 (269) 926-6832