Board Members' Expense Reimbursement

Office of Origin: Board of Trustees
Date Adopted: 01-26-88
Date Reviewed: 01-15-12
Last Date Modified & Approved: 01-15-12

Policy Statement:

The Lake Michigan College (the College) Board of Trustees (the Board) recognizes the need for continuing involvement in College-related organizations, in-service training, and education for Board members. The Board encourages the participation of all members in meetings, conferences, and workshops at the local, regional, and national levels that are directly pertinent to their duties as members of the Board. The Board also appoints members to represent the Board in certain College-related organizations. Each Board member is expected to report back to the Board regarding each conference or meeting attended at College expense.

Board members shall be reimbursed for reasonable expenses incurred in attending Boardapproved meetings and conferences. Reimbursable expenses are those outlined in the College’s travel procedure.

Approval of Conferences and Meetings
Board members may attend any meeting or conference held by the following organizations:
(1) Michigan Community College Association
(2) Association of Community College Trustees
(3) American Association of Community Colleges

Other conferences and travel must be approved in advance by the Board in open meeting.

Travel Budgets and Reimbursement
The Board shall have a conference and travel allowance of a fixed amount for each fiscal year to be used for registration fees and expenses for approved conferences and meetings. The amount of the allowance will be established in the College's annual budget. Expenses within the allowance limit will be reimbursed upon submittal of an Expense/Travel/Procurement Card Report, with attached receipts at the earliest practical date, but no later than 30 days after incurring the expense, to the Executive Assistant to the President.

Responsibility:Vice President, Financial Services