Post-Exposure Shutdown and Cleaning (Procedure)

Office of Origin: Facilities Management
Responsibility: Executive Director, Facilities Management
Original Date Adopted: 09/24/2020
Dates Reviewed: 09/24/2020 10/09/2020
Last Date Approved: 09/24/2020

  1. Human Resources will notify Facilities of a person with confirmed or suspected COVID-19 (Following Scenario A or B in the Student/Employee Guidance for Illness & Exposure spreadsheet).
  2. Identify rooms where prolonged exposure occurred; identify rooms/areas that may have had short exposure
  3. Rooms where prolonged exposure occurred:
    1. Close room and shutdown associated AHU for 24hrs.
    2. All occupants in the room and an areas associated with the zone’s AHU must exit the area.
    3. Facilities Engineer to purge air associated with the AHU in that zone for 24hrs.
    4. After the 24hr period, WFF to conduct cleaning with necessary PPE (includes gowns). Cleaning time will be dependent on the size of the space.
    5. Temporarily turn off HVAC system that services the room or space, so that particles that escape from vacuuming will not circulate.
  4. Rooms/areas where short exposure occurred:
    1. Notify WFF to the extent possible of all other areas employee/visitor may have been in contact with. All touchpoints will be cleaned immediately.
    2. At the close of business hours, Facilities Engineer to begin purge of air associated with the AHU in all zones overnight to the extent possible.
  5. Areas can be opened after cleaning has occurred (expect at least 26 hrs. or more after notifications)
  6. Per CDC, if the spaces remain closed for (7) days, additional cleaning and disinfection is not necessary. Regular cleaning and disinfection resumes.
  7. If cleaning is required prior to the end of the 7-day period, enhanced cleaning is used where there was prolonged exposure to known positive or suspected positive cases. Enhanced cleaning may also be used at the discretion of the custodial manager based on individual circumstances. Enhanced cleaning includes a regiment that is designed to thoroughly address all surfaces in a space using multiple sanitizing products and application types as well as a written documentation of the steps followed.

Building Zones

Note: If possible, the units will be run with 100% outside air allowing all return air to be exhausted and not recirculated in the zone. This would allow for only the rooms where prolonged exposure to be impacted by the closure. If 100% outside air is not possible the entire zone would need to be close and occupants would need to leave.

Main Building Zones

  • AHU 1 – Hawks Nest (Andrea Zick)
  • AHU 2 – C-Wing West, 1st, 2nd and 3rd – Health Science Labs, IT Offices, Science Labs, Marketing Office, Natural Science Faculty Offices (Marla Clark, Scott Pratt, Gary Roberts, John Beck, Candice Elders)
  • AHU 3 – C-Wing East 3rd only – Science Labs (Gary Roberts, John Beck)
  • AHU 4 – C-Wing East 1st and 2nd – Health Science Dept., Advising, Vets Lounge, University Center, Classrooms (Marla Clark, Nicole Hatter, LeAnn Krokker, Gary Roberts)
  • AHU 5 – L-Wing 1st (Library, TLC, Testing) (Gary Roberts, Diane Baker, Mark Kelly, Deb Pratt)
  • AHU 6 – L-Wing 2nd and 3rd – Library, Art, Culinary (Gary Roberts, Diane Baker, Ken Flowers)
  • AHU 7 – L-Wing Arts & Science Offices, Facilities, Mailroom, WFF, Bookstore, Central Dup, Café, Common areas of 1st floor corridors (Gary Roberts, Nygil Likely, Jen O’Flynn)
  • AHU 8 – A-Wing 2nd Student Affairs (Sara Skinner)
  • AHU 9 – A-Wing 3rd Administration Offices (Sara VanderVeen)
  • AHU 10 – D-Wing Lecture Halls and Fitness (Gary Roberts, Mel Grau)
  • AHU 11 – D-Wing Gym (Mel Grau)
  • AHU 12 – B-Wing 1st, 2nd and 3rd – Kidzone, Grant Offices, Classrooms (Nygil Likely)
  • BCU A201 – A201 Business Office (Karla Pankratz)
  • BCU 3 – S108 Garage
  • BCU 4 – S108 Motor Pool

Mendel Center Zones

  • AHU 1 – Main Stage (Doug Schaffer, Mike Nadolski)
  • AHU 2 – Main Stage (Doug Schaffer, Mike Nadolski)
  • AHU 3 – Main Stage Lobby (Doug Schaffer, Mike Nadolski)
  • AHU 4 – Main Stage Back Stage (Doug Schaffer, Mike Nadolski)
  • AHU 5 – Hanson Theatre (Kris Zook, Gary Roberts, Mike Nadolski, Doug Schaffer)
  • AHU 6 – Dance/Drama (Doug Schaffer, Mike Nadolski)
  • AHU 7 – Green Room (Doug Schaffer, Mike Nadolski)
  • AHU 8 – Band Room (Kris Zook, Gary Roberts)
  • AHU 9 – Grand Upton Hall (F-103) (Doug Schaffer, Mike Nadolski)
  • AHU 10 – Grand Upton Hall (F-102) (Doug Schaffer, Mike Nadolski)
  • AHU 11 – Grand Upton Hall (F-101) (Doug Schaffer, Mike Nadolski)
  • AHU 12 – Grand Upton Hall (F-104) (Doug Schaffer, Mike Nadolski)
  • AHU 13 – Administrative Offices (Doug Schaffer, Mike Nadolski)
  • AHU 14 – Music Offices (Kris Zook, Gary Roberts)
  • AHU 15 – Costume Shop (Kris Zook, Gary Roberts)
  • AHU 16 – 3rd Floor Conference Rooms (Doug Schaffer, Mike Nadolski)
  • RTU 1 – F111 (Mike Nadolski, Doug Schaffer)
  • RTU 2 – A/V Classroom & Offices (Kris Zook, Gary Roberts)
  • RTU 3 – A/V Studio (Kris Zook, Gary Roberts)

Hanson Tech Building Zones

(Ken Flowers, Chad Dee)

  •  AHU 1 – Advanced Manufacturing (North) and Fab Lab*
  •  AHU 2 – Classrooms and Offices
  •  AHU 3 – Advanced Manufacturing (South) and Welding*
  •  AHU 4 – Lobby.

* There is no wall separating the Fab Lab/Adv. Mfg. North from Adv. Mfg. South.

Todd Building Zones

(Ken Flowers)

  • AHU 1 – North 1st floor, North 2nd floor and Lobby
  • AHU 2 – South 1st Floor and South 2nd Floor

Welch Building Zones

(Mike Moyer, Gary Roberts)

  • AHU 1 – Lobby, Food Prep, Classrooms, Offices, Work Room and Storage.
  • AHU 2 – Barrel Room, Goods Storage, Lab, Tank Room, Bottling and Filtration room.

South Haven Building Zones

(Jeremy Burleson)

  • AHU 1 – First Floor
  • AHU 2 – Second Floor and Lobby
  • AHU 3 – Kidzone
  • AHU 4 – Kitchen

Niles Building Zones

(Jeremy Burleson)

  • AHU 1 – Serves the entire building

References:
CDC COVID-19 FAQ
CDC Cleaning and Disinfecting Steps