Office of Origin: Human Resources            
Responsibility: Executive Director, Human Resources 
Original Date Adopted: 10/25/22 (estimated)
Dates Reviewed 10/25/22, 2/5/24, 12/17/25 (C) 
Last Date Board Approved: 10/25/22

This policy does not apply to employees covered by a collective bargaining agreement; those employees should refer to their respective agreement for vacation provisions. 

At Lake Michigan College, vacation is awarded annually as of July 1 (or upon date of hire and as of July 1 subsequently.) Full-time employees employed on July 1 will receive 160 hours of vacation in a vacation bank; those beginning work after July 1 will receive a vacation bank upon hire prorated based upon portion of the year remaining.

Employees working a full-time, regular schedule of less than 40 hours per week will receive a prorated vacation bank as of July 1 based on hours regularly scheduled to be worked compared to a full-time schedule. Such employees beginning work after July 1 will receive a vacation bank upon hire that is prorated based on the hours regularly scheduled to be worked and the portion of the year remaining.

Vacation is not cumulative and is forfeited if not taken during the fiscal year awarded. Unused vacation time will be forfeited upon termination of employment and will not be paid out.

Vacation must be approved in advance by the supervisor.

For exempt employees, vacation must be reported in no less than half-day increments (e.g., time taken in 4-hour increments for an 8-hour workday, 4.5-hour increments for a 9-hour workday, 5-hour increments for a 10-hour workday, etc.)  Absences of less than a half day are considered “de minimis” and do not require vacation reporting, provided the employee fully fulfills their job responsibilities for the week.

For non-exempt employees, vacation must be reported in no less than 15-minute increments. Time off of less than 15 minutes is considered de minimis and does not require vacation reporting, provided the employee fully fulfills their job responsibilities for the day.

Vacation is not considered hours worked for purposes of calculating overtime.

References:     Fair Labor Standards Act (FLSA)