Board Member Expense Reimbursement (Policy)
Office of Origin: Board of Trustees
Responsibility: Senior Executive Assistant to the President/Secretary to the Board of Trustees
Date Adopted: 01-26-88
Date Reviewed: 03-28-17
Last Date Modified & Approved: 03-28-17, 7-16-20
The Lake Michigan College (the College) Board of Trustees (the Board) recognizes the need for continuing involvement in College-related organizations, in-service training, and education for Board members. The Board encourages the participation of all members in meetings, conferences, and workshops at the local, regional, and national levels that are directly related to their duties as members of the Board. The Board also appoints members to represent the Board in certain College-related organizations.
A Board member attending a conference or meeting at the College’s expense is expected to report back to the Board on the materials and topics covered.
Board members will be reimbursed for reasonable expenses incurred in attending Board-approved meetings and conferences.
Reimbursable costs are outlined in the College’s Travel & Expense Reimbursement procedure.
Approval of Conferences and Meetings
Board members may attend any meeting or conference held the Michigan Community College Association (MCCA) without prior approval.
Other conferences attendance (e.g., Association of Community College Trustees (ACCT), American Association of Community Colleges (AACC)) must be approved in advance by the Board Chair.
The Board will have a travel budget each fiscal year to be used that will be established as part of the College's annual budget process.
Expenses will be reimbursed upon submission of an expense report to the Secretary to the Board of Trustees.
To be reimbursable, expenses must comply with the College’s Travel & Expense Reimbursement procedure, with the exception of the following:
- Itemized receipts are not required for meals, transportation, or lodging.
- References to the College’s Per Diem procedure do not apply to the Board of Trustees procedure. The Board of Trustees will receive reimbursement for expenses actually incurred in accordance with the College’s Travel & Expense Reimbursement procedure.
References: Travel & Expense Reimbursement Procedure